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Common DBS Application Errors

Thursday 16th April 2015

Common DBS application eligibility queries

We’d like to bring to your attention the top eligibility queries that are made when completing DBS applications. These errors can cause you extra work and slow down your application turnaround times, so please check this guide to see if there are any points you can benefit from.

Barred Lists

Full guidance on the barred lists can be found here 

A common query we have is from our school customers, where many now find that they are teaching those over the age of 18 years of age.

The majority of schools will only ever need to select Child Workforce and the Children’s Barred List for their applications. Too many schools are selecting the Adult workforce and Barred List as well, when it doesn’t apply to their environment.

Schools should only select the Adult options if they teach vulnerable adults 18+. A vulnerable adult is defined as one who is, or may be in need of community services due to age, illness or a mental or physical disability. So you cannot select it if your school simply teaches children over 18 years of age, they must also fulfil the criteria/definition of vulnerable.


Governors can all have an Enhanced DBS check. However, the DBS state that only Academies can select the additional Children’s Barred List check as well. Please ensure that you do not tick the Children’s Barred List unless you are an Academy.

However if you are not an Academy and your governors do have regular unsupervised access to children within your school environment then we suggest you change the job title to Helper in School, as this will not raise an eligibility query from the DBS.

Please let us know if you have any queries on any of these points or require further clarification, we are always happy to help.

You can call the SPS DBS department on 03000 411114 or email sps.employmentcheck@kent.gov.uk

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