; KCC Employmentcheck | DBS - School Volunteers

School Volunteers

Friday 3rd November 2017

The DBS define a volunteer as ‘a person who performs any activity which involves spending time, unpaid (except for travelling and other approved out-of-pocket expenses), doing something which aims to benefit someone (individuals or groups) other than or in addition to close relatives’.


If someone is seen to be ‘gaining’ or ‘benefitting’ from their position, they would not be classed as a true volunteer and will not be eligible for the free of charge volunteer DBS check and should not, therefore, be listed as a volunteer on their DBS application. Under this criteria, work experience and volunteering as part of a course or placement, should not be listed as a volunteer role.

Who should be listed as a Volunteer?

For the applicant to meet the DBS’ definition of a volunteer, the answers should be ‘no’ to the following 4 questions:


1.    Is the applicant in receipt of any payment (except for travel and other approved out-of-pocket expenses)?

2.    Is the applicant on a Placement/Work Experience?

3.    Is the applicant on a course that requires them to do this job role?

4.    Is the applicant in trainee position that will lead to a full-time role/qualification


Volunteer positions should always show the position title of ‘Helper in School’ which is a title reserved for applicants that meet these criteria. In addition to this, the role of ‘Governor’ should always have the Volunteer option selected.


If you have any questions, please contact us via email at sps.employmentcheck@kent.gov.uk or call us on 03000 411 114.

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